Free tools for running a fundraiser

The sums, sheets and lists a committee needs once the idea is picked: what it costs, who’s on when, how the cash gets counted and who said yes. No sign-up, and nothing you type leaves your device.

  • Event budget and break-even

    Ticket price, costs and extras in. Profit, break-even and the worst case out.

    Know how many tickets cover your costs before you sign anything with a venue.

    Open the event budget and break-evenBudget spreadsheet (.xlsx)

    On screen · .xlsx

  • Volunteer roster planner

    Pick the event and the hours. Get the shifts, the roles and a roster with blank name slots.

    See how many people you need before you start asking for them.

    Open the volunteer roster planner

    On screen · Print · .xlsx · .csv

  • Cash float and takings counter

    Notes and coins counted twice by two people, with the difference and a banking summary.

    Two people, two counts, one figure everyone signs.

    Open the cash float and takings counterCash-up sheet (.xlsx)

    On screen · Print · .xlsx

  • Goal and thermometer poster

    Goal, amount raised and deadline. Get the percentage, the weekly target and an A4 poster.

    A poster on the clubroom wall does more chasing than any newsletter.

    Open the goal and thermometer poster

    On screen · A4 poster

  • Raffle ticket sales tracker

    Who has which book, what sold, what money is in, and what came back unsold.

    Every book accounted for before the draw.

    Open the raffle ticket sales trackerRaffle tracker (.xlsx)

    .xlsx

  • Sponsorship ask letter

    Fill in a short form and get an honest letter to copy, print or email, plus a log of who you’ve asked.

    An honest ask gets more yeses, and the log stops two people asking the same business.

    Open the sponsorship ask letterWho we’ve asked (.xlsx)

    On screen · Print · .txt · .xlsx

  • Event run sheet

    Time, what happens, who and notes, with a quiz night filled in as an example.

    One page everyone works from on the night.

    Open the event run sheetRun sheet (.xlsx)

    On screen · .xlsx

  • Silent auction kit

    Enter your items and print a bid sheet for each, the display terms, and a winners register.

    Clear sheets and firm terms stop the arguments at pay-up time.

    Open the silent auction kitWinners register (.xlsx)

    On screen · Print · .xlsx

  • Checklist for any idea

    Every idea in the guide as a tickable checklist: before, on the day and after.

    Nothing forgotten, from the permit to the thank-you.

    Open the checklist for any idea

    On screen · Print · .txt

Running a raffle? The free printed raffle tool makes numbered ticket books, tracks sellers and runs a public draw.

* General fundraising information, not legal, tax or financial advice. Money figures are examples and estimates, not promises. Check current official requirements before you commit. About this guide