Race night checklist: before, on the day and after

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Before

Book the venue and get the hire terms and any minimum numbers in writing.
Confirm the venue’s liquor licence covers your event.The rules
Check the prizes and ticket sales fit the Class 1 or 2 limits, and write down what the money is for.The rules
Write a one-page safety plan: hazards, who is in charge, first aid, what to do if it rains.
Check your group’s insurance covers this.
Read the DIA game of chance rules.
Book the venue and a race pack.
Sell race and horse sponsorships.
Sell tickets.

On the day

Brief the helpers: who does what, when, and where the cash box and first aid kit are.
Count the float with two people before you open, and write the total down.
Run races with a clear tote or fixed-prize system.
Auction a few items between races.

After

Record and bank proceeds.
Thank donors, sponsors and helpers, by name where they’re happy with that.
Tell supporters what you raised and what it will pay for.

Watch out for

Running a betting system that breaches DIA rules.

Parlour derby and race-night betting are games of chance under DIA's Class 1/2 rules. Run it at a licensed clubrooms or get a special licence for the bar.

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Race night: checklist

Before

On the day

After

Watch out for

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