Printed ticket raffle (one headline prize) checklist: before, on the day and after

Before

Check the prizes and ticket sales fit the Class 1 or 2 limits, and write down what the money is for.The rules
Confirm you're a society and write the specific purpose (e.g. 'new netball bibs').
Secure the prize and its retail value in writing before printing.
Work out the ticket cap: min($25,000, 5 x prize value) / single price; print only what you can sell.
Create numbered books with all s25 details (the free tool does this) and print.
Allocate books to sellers and record who has which range.
Brief sellers: in person only, a numbered paper ticket for every buyer, name and phone on every butt, return date.
Promote on social media and the newsletter: prize photo plus where to buy in person.

After

Collect unsold tickets and money; reconcile each book.
Hold a public draw with an independent witness from sold tickets only; publish results within a week.
Deliver the prize, photograph the handover (with consent) and thank the donor publicly.
Bank the money and record it in the books.

Watch out for

Taking orders by Facebook comment or Messenger and getting paid by transfer, instead of selling in person.
Printing more tickets once sold out.
Changing the prize after sales start.
An individual running it for a personal cause: all profit must go to prizes.

Class 2 lottery: a society runs it, prizes up to $5,000 retail and turnover up to $25,000, no DIA licence. Sold in person only, no remote sales (Facebook comments, messages, phone, or online orders paid by transfer); our rule is a numbered paper ticket for every entry. Prizes must be at least 20% of tickets printed x price; draw in public within 14 days of close.

Printed ticket raffle (one headline prize): checklist

Before

After

Watch out for

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