School holiday programme run by a club or school checklist: before, on the day and after

Book the date on your own grounds or hall so nothing else clashes.
Prepare a formal health and safety plan for the council or landowner.The rules
Arrange a first aider and a stocked first aid kit.
Arrange public liability insurance (venues and councils often ask for it).
Check demand: ask families and the local school whether they would book, and look at what other holiday programmes run nearby (OSCARNZ advises this).
Decide the format: full days (e.g. 8:30-3:00) or half-day clinics, age range, and maximum numbers.
Recruit a programme lead and coaches; police vet and safety check everyone working with children before the programme.
Write the basics even if you are not accredited: enrolment and medical form, sign-in/out, ratios, emergency plan, risk assessments (use the OSCAR standards as a guide).
If you want subsidy eligibility, start the Te Kāhui Kāhu accreditation process well before you advertise it as 'OSCAR approved'.
Set the price from a budget (staff, gear, food, venue, 15% buffer) and a minimum enrolment number.

Brief the helpers: who does what, when, and where the cash box and first aid kit are.
Count the float with two people before you open, and write the total down.
First aider on site, and everyone knows where the kit is.
Open online bookings with payment; tell eligible families to apply to Work and Income 3-4 weeks ahead.
Run the week with a daily plan, wet-weather plan, and first-aider on site.
Collect feedback, record incidents and compare actual costs to budget before deciding to repeat.

School holiday programme run by a club or school: checklist