Benefit concert or gig checklist: before, on the day and after

Book the venue and get the hire terms and any minimum numbers in writing.
Ask the council whether you need a permit.The rules
Read the food-safety rules for fundraising sales and plan safe handling.The rules
Apply for a special liquor licence at least 20 working days ahead.The rules
Check the prizes and ticket sales fit the Class 1 or 2 limits, and write down what the money is for.The rules
Write a one-page safety plan: hazards, who is in charge, first aid, what to do if it rains.
Arrange a first aider and a stocked first aid kit.
Arrange public liability insurance (venues and councils often ask for it).
Secure artists first.
Book a venue that fits likely demand.
Budget at 50-60% capacity.
Sell tickets online.
Promote via artists' channels.

Brief the helpers: who does what, when, and where the cash box and first aid kit are.
Count the float with two people before you open, and write the total down.
First aider on site, and everyone knows where the kit is.
Run the night.
Settle with artists and venue.

Benefit concert or gig: checklist