Club contribution to an individual member's trip
The club (or school) uses its own funds to support a member selected for rep or international events.
Typically raises
$500
$100–2,000 per sponsorest.
About $250 per organiser hour
Based on one selected member
Is it right for us?
- Money
- $500–2,000
- Work
- An afternoon
- Helpers
- 1–2 people
- Lead time
- 1–2 months
- Red tape
- None
Fairly common: clubs often chip in when a member makes a rep team
- People
- 1 (committee decision)
- Organiser time
- 1-3
- Lead time
- 2-6 weeks (next committee meeting)
- Up-front cost
- Nothing up front
- Risk
- none
- Who can use it
- The club's rules must allow it. Incorporated societies cannot distribute money to members for their private benefit; a published, consistent athlete-support policy tied to the club's purposes is the safer route.
How it works
The money, as an example sum
Nothing to pay up front, and the typical result for one selected member is about $500 per sponsor.
From the typical figure on this page. Your result will differ.
Where the money figure comes from
ESTIMATE: depends on the club's policy and reserves.
Last checked October 2026. Ran this? Tell us what you raised and we’ll use real results to improve the figures.
Step by step
- Check the club constitution and any existing athlete-support policy.
- Write to the committee with the selection letter and a budget.
- Offer something back (coaching juniors, a talk, club kit at the event).
- Ask for a fixed contribution, paid to the supplier (flights, entry) where possible.
- Report back to the club after the trip.
Getting the word out
Even a well-run plan fails if nobody hears about it. There are two asks, and the first one goes out first.
- Ask for help
- Members to pass the ask on to people they know.
- Ask people to buy
- People and businesses to give.
- When to start
- Ask for helpers first, as soon as the date is set. Start the public ask about 3–4 weeks out, and book newsletter and paper notices before that: small newsletters close early.
Where to put it
- Asking people yourselfMost yeses come from someone asking directly. Give every member a short message they can send to family and workmates.
- Email lists and group chatsYour members’ email list and the class, team or church group chats. Short, with one date or one link.
- School, club and church newslettersYour own newsletter is free and read by the families most likely to say yes. Check when it closes.
- Local Facebook pages and community groupsPost in your town’s community page and local groups (check their rules), and share from your group’s own page.
The full guide to getting the word out: every channel from flyers to the evening news, with lead times and costs.
What you’ll need
- Place
- Not neededNone needed
- Landowner’s permission
- Not needed
- Council permit
- Not needed
- Food rules
- Not neededNo food sold
- Alcohol
- Not neededNo alcohol sold
- Gambling rules
- Not neededNot gambling
Check the club's rules allow it: societies and charities must avoid private pecuniary benefit to members. A written athlete-support policy is safer; grant money usually cannot be passed to individuals.
Tips
- Clubs often prefer to fund an entry fee or kit rather than give cash.
Watch out for
- Favouritism complaints if there's no consistent policy.
Club contribution to an individual member's trip: checklist
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Before
After
Check the club's rules allow it: societies and charities must avoid private pecuniary benefit to members. A written athlete-support policy is safer; grant money usually cannot be passed to individuals.
Sources
* General fundraising information, not legal, tax or financial advice. Money figures are examples and estimates, not promises. Check current official requirements before you commit. About this guide